POST 21/167 : SENIOR ADMIN OFFICER: TRANSPORT (X2 POSTS)
Sub- directorate: Finance and Administration
Unit: Auxiliary Services and Fleet Management
SALARY : R397 116 per annum
CENTRE : Ekurhuleni North District Ref No: REFS/022782
Ekurhuleni South District Ref No: REFS/022790
REQUIREMENTS : An appropriate recognized three – year National Diploma/Degree in Transport
Management/ Transport Economics plus a minimum of 2 years’ relevant
experience in Transport management. Knowledge of PFMA, National
Transport Circulars. Public Service Act and Regulations. Knowledge of Supply
Chain Management Policy and Electronic Log Sheet System. Computer
literacy, communication and Supervisory skills. Report writing, interpersonal
and problem-solving skills. A valid driver’s license is essential.
DUTIES : Supervise, Render g-Fleet and subsidized vehicles administration services
within the Department. Verify the submission of log sheets at the end of the
month. Administer the cost-effective utilization of government-owned fleet and
subsided vehicles, eliminate and reduce fruitless expenditure. Supervise the
issuing of g-Fleet vehicles in GDE. Validate the g-Fleet and subsidized vehicles
asset register. Facilitate the requisition of vehicles for special project e.g.
Exams from g-Fleet during exam time. Liaise with the line management with
regard to all relevant matters pertaining to Fleet Management. Prepare
monthly/ quarterly reports g-Fleet vehicles and subsidized vehicles. Prepare
and distribute relevant documents for the Subsidized Motor Transport Advisory
Committee. Implement decisions taken at the Subsidized Vehicle Advisory
Committee meetings. Verify vehicle fuel claims and other related payments to
Service Providers within prescribed timeframes and procurement policies.
Facilitate the requisition of subsidized vehicles. Implement transport policy
within GDE. Provide inputs on the development of transport internal control
policies for GDE. Administer the g-Fleet vehicles in accordance with Transport
Circular No. 4 2000. Ensure that requests and approvals of g-Fleet vehicles
are in accordance with procedures as stipulated in the Administer the
Subsidized Motor Vehicles in accordance with Transport Circular No. 5 of 2003.
Ensure that requests and approvals of Subsidized Motor Vehicles are in
accordance with procedures as stipulated in the Transport Circular No. 5 of
- Administer g-Fleet vehicles and Subsidized Motor Vehicles in line with
the relevant transport guidelines or policies. Ensure that the procurement of gFleet vehicles within GDE is in line with the Transport Circular No.4 of 2000
and Service Level Agreement. Ensure that the procurement of Subsidized
Motor Vehicles within GDE is in line with the Transport Circular No. 5 of 2003.
Implement the cost-control measures in line with the PFMA, Treasury
NOTE : It is our intention to promote (Race, Gender and Disability) in the Public Service
through the filling of these posts. Applications must be submitted on form Z83,
obtainable from any public service department or on internet. Received applications using the incorrect
application for employment (old Z83) will not be considered. Each application
for employment form must be fully completed, duly signed and initialled on the
first page by the applicant. Failure to fully complete, initial and sign this form
may lead to disqualification of the application during the selection process. fully completed, initialled, and signed new form Z83 (Section A, B, C and D
compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a
detailed CV must be attached on hand delivered, posted and online
applications. Applicants are not required to submit copies of qualifications and
other relevant documents on the application but must submit the Z83 with a
detailed Curriculum Vitae. Only shortlisted candidates will be required to submit
certified documents on or before the day of the interview following
communication from Human Resources. It is the applicant’s responsibility to
have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Suitable candidates will be subjected to personnel suitability
checks (positive Identity, qualification, fraud listing, employment reference, and
criminal record verification as well as the required level of security clearance
process). Where applicable, candidate will be subjected to a skills/ knowledge
or computer assessment test. Following the interview process, recommended
candidate (s) to attend the generic MMS competency assessment. The
logistics of which will be communicated by the Department. Short-listed
candidates will be subjected to a security clearance. Department reserves the
right not to make appointment(s) to the advertised post(s). Women and people
with disabilities are encouraged to apply and preference will be given to the
underrepresented groups as per the GDE Employment Equity Targets.
Applications received after the closing date will not be considered. The specific
reference number of the post must be quoted. Due to the large number of
applications we envisage to receive, applications will not be acknowledged. If
you do not receive any response within 3 months, please accept that your
application was unsuccessful. No faxed, emailed and late applications will be
considered.
CLOSING DATE : 04 July 2025