SENIOR ADMIN OFFICER: CURRICULUM INFORMATION ANALYSIS (X4
POSTS)
Sub-Directorate: Information Systems and Strategic Planning
SALARY : R397 116 per annum
CENTRE : Ekurhuleni South District Ref No: REFS/022792
Tshwane West District Ref No: REFS/022781
Johannesburg South District Ref No: REFS/022794
Johannesburg East District Ref No: REFS/022791
REQUIREMENTS : An appropriate three- year National Diploma/Degree (NQF Level 6/7) in
Information Technology/Information Systems/ Computer Science/ Public
Administration /Public Management /Administrative Management/ Office
Administration or Management/Management Assistant/ Office Management
and Technology plus a minimum of 2 years relevant experience in an
Administrative Officer role. Knowledge of relevant prescribed Act, regulations
and policies within Government. Computer Literacy, good telephone etiquette,
sound organizational skills, verbal and non-verbal communication skills. A valid
driver’s license is essential.
DUTIES : Co-ordinate and control data information systems and processes. Ensure that
quality of information is collected using the correct systems and processes e.g.
SASAMS/Data Quality Assurance Utility, Valistractor and Data Driven
Dashboard Application. Capture and maintain district information database.
Analyze, verify, interpret, and present data to internal and external clients
through data surveys. Provide and maintain effective document management
systems. Assist in designing form to collect and store data for future use.
Ensure that document storage, archiving, back-up and recovery procedures
are functioning correctly. Monitor and review data collection methods, systems
and processes to enhance service delivery. Consolidate information and
compile data report for the consumption of all relevant stakeholders. Maintain
and distribute documents/packages to various stakeholders as requested.
Provide feedback information through both summary and comprehensive
reports. Comply with policies, prescripts and other processes and procedures
within the Business Unit. Maintain compliance to policies, prescripts and
procedures pertaining to data management. Keep abreast new policies and
other regulatory requirements such as POPI Act. Render general office
administration services. Record, organize, store, capture and retrieve
correspondence and data. Update registers and statistics and handle routine
enquiries. Keep and maintain the filing system for the district. Keep and
maintain the incoming and outgoing data of the schools within the district.
Supervision and training of staff. Manage and communicate with staff. Allocate
and monitor duties to subordinates.
ENQUIRIES : Mr Sipho Zonele Tel No: (011) 389 6062 (ES District)
Ms Priscilla Ravele Tel No: (012) 725 1451 (TW District)
Ms Lola Malimagovha Tel No: (011) 247 5947 (JS District)
Ms Elizabeth Moloko Tel No: (011) 666 9109 (JE District)
NOTE : It is our intention to promote (Race, Gender and Disability) in the Public Service
through the filling of these posts. Applications must be submitted on form Z83,
obtainable from any public service department or on internet. Received applications using the incorrect
application for employment (old Z83) will not be considered. Each application
for employment form must be fully completed, duly signed and initialled on the
first page by the applicant. Failure to fully complete, initial and sign this form
may lead to disqualification of the application during the selection process. fully completed, initialled, and signed new form Z83 (Section A, B, C and D
compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a
detailed CV must be attached on hand delivered, posted and online
applications. Applicants are not required to submit copies of qualifications and
other relevant documents on the application but must submit the Z83 with a
detailed Curriculum Vitae. Only shortlisted candidates will be required to submit
certified documents on or before the day of the interview following
communication from Human Resources. It is the applicant’s responsibility to
have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Suitable candidates will be subjected to personnel suitability
checks (positive Identity, qualification, fraud listing, employment reference, and
criminal record verification as well as the required level of security clearance
process). Where applicable, candidate will be subjected to a skills/ knowledge
or computer assessment test. Following the interview process, recommended
candidate (s) to attend the generic MMS competency assessment. The
logistics of which will be communicated by the Department. Short-listed
candidates will be subjected to a security clearance. Department reserves the
right not to make appointment(s) to the advertised post(s). Women and people
with disabilities are encouraged to apply and preference will be given to the
underrepresented groups as per the GDE Employment Equity Targets.
Applications received after the closing date will not be considered. The specific
reference number of the post must be quoted. Due to the large number of
applications we envisage to receive, applications will not be acknowledged. If
you do not receive any response within 3 months, please accept that your
application was unsuccessful. No faxed, emailed and late applications will be
considered.
CLOSING DATE : 04 July 2025