POST 21/172 : SENIOR ADMIN OFFICER (X3 POSTS)
Sub Directorate: Examination Administration
SALARY : R397 116 per annum
CENTRE : Gauteng East District Ref No: REFS/ 022800
Johannesburg South District Ref No: REFS/022803
Gauteng West District Ref No: REFS/022805
REQUIREMENTS : An appropriate recognized 3-year National Diploma/Degree (NQF Level 6/7) in
Public Administration /Public Management /Administrative Management/ Office
Administration or Management/Management Assistant/ Office Management
and Technology plus a minimum of 2 years’ relevant experience within
examination or assessment environment. Knowledge of Public Service Act and
Regulations, PFMA, SASA Labour Relations Act and Knowledge of Gazette
31337 as amended. Knowledge of relevant legislation pertaining to Exams and
Assessments Processes, Computer literacy, Communication Skills, Planning
and Organising skills, Analytical skills, Conflict Management skills, Report
writing skills, Good Interpersonal relations, Problem Solving, Supervisory
Skills, Facilitation and Presentation skills. A valid driver’s license is essential.
DUTIES : Supervise and render administration support to the centre & learner
registrations in the District Office. Provide administration support in the
registration processes of Grade 10, 11 and 12, AET Level 4, NSC part-time and
repeater candidates; Supplementary, remark / recheck and the Senior
Certificate candidates. Administer concessions for all Schools during
assessment/examinations period. Verify and clear immigrant candidates on the
Integrated Examination Computer System (IECS). Quality assures registration
data on the IECS to minimize technical irregularities. Participate in establishing
readiness of centers to conduct the examinations. Participate in the compilation
of examination related plans before commencement of examinations (i.e.
Management and Monitoring Plans). Participate in the drafting of the strongroom policy for the Unit. Sample and submit Scripts for pre-marking purposes. Quality assure Scripts and ensure that they are scanned, packaged and
distributed to Marking Venues. Provide evidence regarding the afore
mentioned processes and systems are in place to be readily available for the
Head Office, Department of Basic Education (DBE) and Umalusi visits on
readiness process. Provide Administration Support in the conduct of
Examinations.
ENQUIRIES : Mr Mpho Leotlela Tel No: (011) 736 0717 (GE District)
Ms Lola Malimagovha Tel No: (011) 247 5947 (JS District)
Ms Louisa Dhlamini Tel No: (011) 660 4581 (GW District)
NOTE : It is our intention to promote (Race, Gender and Disability) in the Public Service
through the filling of these posts. Applications must be submitted on form Z83,
obtainable from any public service department or on internet. Received applications using the incorrect
application for employment (old Z83) will not be considered. Each application
for employment form must be fully completed, duly signed and initialled on the
first page by the applicant. Failure to fully complete, initial and sign this form
may lead to disqualification of the application during the selection process. fully completed, initialled, and signed new form Z83 (Section A, B, C and D
compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a
detailed CV must be attached on hand delivered, posted and online
applications. Applicants are not required to submit copies of qualifications and
other relevant documents on the application but must submit the Z83 with a
detailed Curriculum Vitae. Only shortlisted candidates will be required to submit
certified documents on or before the day of the interview following
communication from Human Resources. It is the applicant’s responsibility to
have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Suitable candidates will be subjected to personnel suitability
checks (positive Identity, qualification, fraud listing, employment reference, and
criminal record verification as well as the required level of security clearance
process). Where applicable, candidate will be subjected to a skills/ knowledge
or computer assessment test. Following the interview process, recommended
candidate (s) to attend the generic MMS competency assessment. The
logistics of which will be communicated by the Department. Short-listed
candidates will be subjected to a security clearance. Department reserves the
right not to make appointment(s) to the advertised post(s). Women and people
with disabilities are encouraged to apply and preference will be given to the
underrepresented groups as per the GDE Employment Equity Targets.
Applications received after the closing date will not be considered. The specific
reference number of the post must be quoted. Due to the large number of
applications we envisage to receive, applications will not be acknowledged. If
you do not receive any response within 3 months, please accept that your
application was unsuccessful. No faxed, emailed and late applications will be
considered.
CLOSING DATE : 04 July 2025