POST 21/156 : SENIOR ADMIN OFFICER (X4 POSTS)
Sub-Directorate: Finance and Administration
Unit: Office Service Pool
SALARY : R397 116 per annum
CENTRE : Tshwane South District Ref No: REFS/022806
Gauteng West District Ref No: REFS/022807
Johannesburg Central District Ref No: REFS/022812
Gauteng North District Ref No: REFS/022798
REQUIREMENTS : An appropriate 3year National Diploma/Degree (NQF Level 6/7) in Public
Administration /Public Management /Administrative Management/ Office
Administration or Management/Management Assistant/ Office Management
and Technology / Records and Archives Management plus a minimum of 2
years’ relevant experience in administration/ Auxiliary or office pool Support
services/Records management/ Asset management/and supply chain
management. Knowledge of Public Service Act and Regulations, Batho Pele
principles, and archive policies. Knowledge of file plan, Computer Literacy,
Communication, Interpersonal Relations, Problem Solving, Presentation,
Analytical, Planning and Organizing, People Management, Supervisory,
Report Writing and Minutes Taking Skills. A Valid South African driver’s license.
DUTIES : Monitor and ensure that security personnel adhere to public safety protocols
as well as safe keeping of assets. Provide switchboard and telephone support
services. Ensure that typists/data capturing services are provided to the District
and Teacher Centre. Ensure proper maintenance of the District Office and
Teacher Centre. Liaise with the property Owner and Head Office with the
regard to the maintenance of the building. Ensure that hygiene services are
provided according to the service level agreement. Ensure that deliveries to
district office are received and distributed to schools and Officials accordingly.
Ensure that duplication (Photocopier) services are rendered. Ensure proper
implementation of the file plan. Ensure that the district electronic mail system
is properly implemented and utilized. Ensure that records of all files,
correspondences and Registers are maintained. Ensure that the tracking files
and correspondence are maintained. Ensure that all registry processes and
functions are followed (Scanning and filling of documents, Condition of
documents, registry counter Services, incoming and outgoing correspondence,
opening and closing of files, archiving and disposal of documents). Implement
and ensure registry policy compliance. Monitor the franking machine, readings
and coordinate the payments thereof. Facilitate efficient and effective clean
working environment. Ensure that cleaning materials and equipment’s are
provided to all cleaners. Supervise staff. Allocate and ensure quality of work
and Manage staff leave.
ENQUIRIES : Mr. Thabiso Mphosi Tel No: (012) 401 6434 (TS District)
Ms. Louisa Dhlamini Tel No: (011) 660 4581 (GW District)
Mr Linda Mabutho Tel No: (011) 983 2231 (JC District)
Ms. Matlhodi Moloto Tel No: (012) 846 3641 (GN District)
NOTE : It is our intention to promote (Race, Gender and Disability) in the Public Service
through the filling of these posts. Applications must be submitted on form Z83,
obtainable from any public service department or on internet. Received applications using the incorrect
application for employment (old Z83) will not be considered. Each application
for employment form must be fully completed, duly signed and initialled on the
first page by the applicant. Failure to fully complete, initial and sign this form
may lead to disqualification of the application during the selection process. fully completed, initialled, and signed new form Z83 (Section A, B, C and D
compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a
detailed CV must be attached on hand delivered, posted and online
applications. Applicants are not required to submit copies of qualifications and
other relevant documents on the application but must submit the Z83 with a
detailed Curriculum Vitae. Only shortlisted candidates will be required to submit
certified documents on or before the day of the interview following
communication from Human Resources. It is the applicant’s responsibility to
have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Suitable candidates will be subjected to personnel suitability
checks (positive Identity, qualification, fraud listing, employment reference, and
criminal record verification as well as the required level of security clearance
process). Where applicable, candidate will be subjected to a skills/ knowledge
or computer assessment test. Following the interview process, recommended
candidate (s) to attend the generic MMS competency assessment. The
logistics of which will be communicated by the Department. Short-listed
candidates will be subjected to a security clearance. Department reserves the
right not to make appointment(s) to the advertised post(s). Women and people
with disabilities are encouraged to apply and preference will be given to the
underrepresented groups as per the GDE Employment Equity Targets.
Applications received after the closing date will not be considered. The specific
reference number of the post must be quoted. Due to the large number of
applications we envisage to receive, applications will not be acknowledged. If
you do not receive any response within 3 months, please accept that your
application was unsuccessful. No faxed, emailed and late applications will be
considered.
CLOSING DATE : 04 July 2025