POST 21/158 : SENIOR PROVISIONING ADMIN OFFICER (X4 POSTS)
Sub-directorate: Finance and Administration
Unit: Provisioning and Administration for Institutions
SALARY : R397 116 per annum
CENTRE Johannesburg West District Ref No: REFS/022818
Sedibeng East District Ref No: REFS/022820
Gauteng West District Ref No: REFS/022825
Johannesburg North District Ref No: REFS/022796
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level
6/7) in Financial Management/Financial Accounting/Accounting/Management
Accounting plus a minimum of 2 years’ relevant experience in a finance
environment. Knowledge of Public Finance Management Act. Treasury
Regulations. Knowledge of Public Service Act and Regulations. Knowledge of
BAS, PERSAL and SAP. Public procurement procedures and financial related
policies. Computer literacy, good verbal and written communication skills
Planning and organization and Good inter-personal relations. A valid driver’s
license is essential.
DUTIES : Participate in conducting monitoring of financial administration and financial
governance. Participate in conducting planned visits and regular inspections to
ensure compliance to Financial Regulation and Supply Chain regulations.
Prepare a report on identified issues as per school visits. Monitor expenditure
against budget allocated to schools. Facilitate Financial Management and
Procurement procedures and policies to schools. Provide support in all section
21 and Partial Section 21 Schools municipal accounts. Receive invoices from
municipalities/Head Office for Non-S21 schools. Liaise with schools regarding
budget spending in terms of Section 21 function. Log and attend to all municipal
related queries. Monitor payments made by Head Office. Verify the
completeness of the ageing analysis. Reconcile age analysis against the
invoices to confirm if all payments have been allocated. Prepare goods
received voucher (RLSO2) and electronic schedule for payment. Prepare
expenditure report. Process School Fee Exemption applications. Ensure
compliance in terms of process of school fee exemption as required by the
norms and standards of school funding and the gazette. Provide support in the
implementation of policies and procedures regarding overdrafts, loans,
investments and school fee compensation applications. Verify the correctness
of the application forms with regard to the application for school fee
compensation, loan and investment. Forward applications to Head Office for
approval. Inform schools on the outcome of the application submission. Verify
and reconcile the number of fee school application submitted or not submitted
NOTE : It is our intention to promote (Race, Gender and Disability) in the Public Service
through the filling of these posts. Applications must be submitted on form Z83,
obtainable from any public service department or on internet. Received applications using the incorrect
application for employment (old Z83) will not be considered. Each application
for employment form must be fully completed, duly signed and initialled on the
first page by the applicant. Failure to fully complete, initial and sign this form
may lead to disqualification of the application during the selection process. fully completed, initialled, and signed new form Z83 (Section A, B, C and D
compulsory and (Section E, F and G ignore if CV attached). A Z83 form and a
detailed CV must be attached on hand delivered, posted and online
applications. Applicants are not required to submit copies of qualifications and
other relevant documents on the application but must submit the Z83 with a
detailed Curriculum Vitae. Only shortlisted candidates will be required to submit
certified documents on or before the day of the interview following
communication from Human Resources. It is the applicant’s responsibility to
have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Suitable candidates will be subjected to personnel suitability
checks (positive Identity, qualification, fraud listing, employment reference, and
criminal record verification as well as the required level of security clearance
process). Where applicable, candidate will be subjected to a skills/ knowledge
or computer assessment test. Following the interview process, recommended
candidate (s) to attend the generic MMS competency assessment. The
logistics of which will be communicated by the Department. Short-listed
candidates will be subjected to a security clearance. Department reserves the
right not to make appointment(s) to the advertised post(s). Women and people
with disabilities are encouraged to apply and preference will be given to the
underrepresented groups as per the GDE Employment Equity Targets.
Applications received after the closing date will not be considered. The specific
reference number of the post must be quoted. Due to the large number of
applications we envisage to receive, applications will not be acknowledged. If
you do not receive any response within 3 months, please accept that your
application was unsuccessful. No faxed, emailed and late applications will be
considered.
CLOSING DATE : 04 July 2025